COLUSA COUNTY OFFICE OF EDUCATION
NOTICE OF DESTRUCTION OF SPECIAL EDUCATION RECORDS

REQUEST COPIES OF RECORDS
BY FEBRUARY 28, 2022

Attention Parents/Guardians, Former Students, Eligible (Adult) Students,

This notification is to inform parents/guardians and former students of the Colusa County Office of Education-SELPAs intent to destroy the Special Education records of students who are no longer receiving Special Education services  for at least 5 years beyond the age of twenty-one (21). These records will be destroyed in accordance with    state law unless the parent/guardian or eligible (adult) student notifies the school district otherwise.

Special Education records which have been collected by Colusa County Office of Education-SELPA related to the identification, evaluation, educational placement, or the provision of Special Education in the district, must       be maintained under state and federal laws for a period of five years after the Special Education Services  have ended for the student. Special education services end when the student no longer is eligible for services, graduates high school, completes his or her Educational Adult Transition Program at age 21, or moves from the district.

After five (5) years, the records are no longer useful to the SELPA/district, but they may be useful to the parent/guardian or former student in applying for Social Security benefits, rehabilitation services, college entrance, etc. The parent/guardian or eligible (adult) student may request a copy of the records in writing or in person at the following address:

Colusa County Office of Education-SELPA
Attention: Kelley Hickel
499 Marguerite Street, Suite A 
Williams, CA 95987

PLEASE NOTE: THIS NOTICE PROVIDES STUDENTS AND THEIR PARENTS WITH NOTICE THAT THE SELPA MAY DESTROY RECORDS UNDER THE FOLLOWING CIRCUMSTANCES AND TIMELINES:

Records that include a student’s name, address, grades, attendance records, dates attended, grade level completed and year completed may be destroyed once 5 years have passed since the student’s 21st birthday.

Special Education records, SST records and health records may be destroyed once 5 years have passed from the date a student has graduated or reached graduation age (if exiting the district before graduation) as long as there is no outstanding  request to inspect and review records and the records are no longer deemed useful to the SELPA/District.

Notice of destruction of these records is provided annually via this publication. 

Destruction will proceed where parents or eligible students have not requested copies by February 28, 2022. The records may be destroyed as per paragraphs above. Parents and/or students who are eighteen years of age have the right to request a copy of their record before destruction.

Parents/eligible adult students are reminded that copies of the records might be needed for the acquisition of Social Security benefits or for other purposes.

1/27, 2/3, 2/10, 2/17, 2/24/2022 – CCPR #2022-0059